4 Tools to Outsource Your Calendar for Better Candidate Engagement

The back-and-forth conversations that take place while scheduling candidates for phone interviews can be a huge waste of time. It seems like if you send three optional meeting times to a candidate, by the time they respond, they want the time slot that is no longer available. Outsourcing your calendar allows you to avoid this hassle and schedule meetings in a much simpler way. Amybeth Quinn covered this in a post in 2011, but several of the tools she shared are no longer working.

Below are three current tools recruiters and sourcers should test.

  • ScheduleOnce provides users with a personalized landing page allowing which displays all available times. People who visit the landing page are able to select a convenient time to meet. This is good for 1 to 1 meetings.
  • TimeToMeet allows all meeting attendees to “paint their available times” then selects a mutually beneficial time for all parties. This solution works great when scheduling group meetings.
  • Assistant.to is a new tool that allows users to send a list of available meeting times within an email (instead of sending a landing page).
  • Timebird scans everyone’s calendar and picks the best time.

Have you outsourced your calendar? What tool do you use?

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Jeremy Roberts, SPHR, is VP, Customer Experience at HiringSolved. He is the previous Editor of SourceCon. Prior to joining the ERE Media team, he spent over a decade working as a recruiter, sourcer, and sourcing manager. This time was spent in diverse environments, including third party agency settings (retained and contingent), recruitment process outsourcing (RPO) providers, and internal corporate HR departments. His previous employers include the MHA Group, Ajilon Finance, Korn Ferry Futurestep, Raytheon Space and Airborne Systems, and Randstad Sourceright, US. He resides in Corinth, TX with his wife and 3 children.

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1 Comment on “4 Tools to Outsource Your Calendar for Better Candidate Engagement

  1. These tools are all impressive, but if you are looking to easily schedule meetings with more than one person, Assistant.io is a better option!

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